Position Title

Coordinator, Special Events

Position Type

Full-time (Exempt)

Reporting to

Senior Manager, Special Events

Position Summary

We are seeking an enthusiastic and detail-oriented Special Events Coordinator to support our Special Events Team. This role is integral to the growth and success of all Travis Manion Foundation (TMF) events, fostering relationships with donors, sponsors, volunteers, and vendors. Key responsibilities include collecting sponsor information for event materials, coordinating logistics, and assisting with inventory management.

The Special Events Coordinator will attend all Foundation-hosted events and the majority of Independent Fundraising Events in the local area, which may include weekends and evenings. During peak workloads, the coordinator may also provide administrative support for TMF Athletic Events.

The ideal candidate will have a passion for event planning, strong organizational skills, and the ability to thrive in a fast-paced, collaborative environment. Success in this position requires exceptional multitasking abilities to manage multiple projects simultaneously and a proactive problem-solving approach.

This position is based out of TMF’s headquarters office in Doylestown, PA. This is not a remote position.

About Travis Manion Foundation

Travis Manion Foundation (TMF) unites communities to strengthen America's national character by empowering veterans and families of fallen to develop and lead future generations. In 2007, 1stLt Travis Manion was killed in Iraq while saving his wounded teammates. Travis' legacy lives on in the words he spoke before leaving for his final deployment, "If Not Me, Then Who..." Guided by this mantra, veterans continue their service, develop strong relationships with their communities, and thrive in their post-military lives by serving as character role models to youth. As a result, communities prosper and the character of our nation’s heroes lives on in the next generation.

Duties and Responsibilities

Responsibilities include but are not limited to the following:

Event Support

• Draft and prepare professional emails, letters, and marketing materials for event attendees.
• Assist with overall event coordination, including timelines, project management, setup, and breakdown.
• Contribute to the creation and management of event fundraising pages.
• Provide updates for the TMF events calendar on the website.
• Support the execution of in-person merchandise sales at all TMF events.

Innovation & Fundraising

• Collaborate with the team to innovate and develop new fundraising event concepts.
• Assist in sourcing product donations for the annual online auction and coordinate the distribution of items to auction winners.
• Support all post-event follow-up tasks, including drafting and sending donor thank you messages.

Merchandise & Inventory Management

• Assist in receiving and managing TMF merchandise inventory for TMF’s online store and giveaways.
• Maintain and organize the special events storage unit.
• Provide support for TMF merchandise photoshoots.

Miscellaneous

• Learn to effectively manage tasks and data using technology tools such as Salesforce, Classy, Shopify, Dropbox, AirTable, and Google Drive.
• You can expect to travel and attend events approximately 25% of the time.
• Must be able to lift up to 25 pounds.

Qualifications

• Bachelor’s Degree or prior military service is preferred but not required; minimum of 1 years’ work experience in customer service, hospitality, or a related field.
• Highly competent with Microsoft Office Suite and G-Suite, familiar with Salesforce (or similar databases) and systems for entering and managing data.
• Excellent and persuasive communicator with exceptional written, oral, and presentation skills.
• Self-starter with outstanding attention to detail, excellent project management and organizational skills, and professional customer service skills.
• Must be self-reliant and initiative-driven, while still being an effective and collaborative team member; energetic, flexible, and proactive.
• Remains focused and efficient in the face of pressure and an ever-changing environment, delivers results with timelines; not intimidated by complex tasks, challenging timelines, or a fast-paced work environment.
• Flexibility to accommodate occasional evening and weekend events.
• Dedicated to the foundation’s mission and has a passion for service/community development.
• Military service is a plus, but not required.
• Must have their own car in working condition and a valid driver’s license. Proof of automobile insurance is required. TMF does reimburse for mileage when a personal vehicle is used for business travel.

Compensation

For the past six years, Travis Manion Foundation has been recognized as a “Best Nonprofit to Work For” by the Nonprofit Times.

The pay for this position is $45-50k and is based on the candidate’s work experience, skills, and abilities. TMF offers a benefits package, which includes medical and dental, short-term disability, long-term disability, life and participation in our 401(k) program, to name a few. In addition, we have an attractive PTO policy along with holidays and paid parental leave.

Equal Opportunity Employer

TMF is committed to an environment in which all individuals are treated with respect, dignity and equal opportunity without discrimination or harassment on the basis of race, color, religion/creed, sex, sexual orientation, national origin, ancestry, ethnicity, gender or gender identity, age, genetic information, marital and partnership status, familial status, alienage or citizenship status, handicap, disability or perceived disability, pregnancy, arrest or conviction record, consumer credit status, unemployment status, caregiver status, victim of domestic violence, sexual violence or stalking, military and veteran status and any other category protected by federal, state, city and local laws.

At TMF, one of our main priorities is to create an inclusive culture where all forms of diversity are seen as real value for our leaders, staff, board, members and those we serve. Many of the greatest ideas come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive environment.

Application Procedure

Qualified candidates should submit a resume and a cover letter (with salary requirements) describing their background as it relates to the position description. Applications will be accepted on a rolling basis until a final candidate is selected. Submit all information via email to [email protected].

**No phone calls or faxes. Due to the volume of applications, TMF cannot notify applicants of the status of their applications unless an interview is requested.